Solvenna
Participants in a retirement records workshop

What Participants
Tell Us

Accounts from individuals who attended our workshops, completed the one-to-one support programme, or worked with us through their HR function.

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340+

Programme participants

4.7

Average satisfaction rating

28

Employer organisations

6+

Years in Kuala Lumpur

Participant Accounts

These are written accounts shared by participants after completing their programme. Names and details are used with permission.

ZA

Zainab bt. Abdullah

Petaling Jaya, Selangor • Attended the workshop

I went with my daughter and we both found it useful in different ways. I had not realised how many different documents I was supposed to have, and the checklist helped me see exactly what was missing. The folder structure we took home is sitting on my desk now and I have actually been using it. The facilitator did not rush at all, which I appreciated — some things needed to be explained more than once and that was fine.

June 2025

RK

Rajendran Krishnamurthy

Shah Alam • One-to-one programme

I had worked for four different employers before retiring and my documents were scattered everywhere. Some I had not seen for fifteen years. The four sessions gave us enough time to actually track everything down properly rather than rushing. I had to request copies of two old employer letters through their published channels, and the assistant explained exactly where to go for each one. The one-page summary I made for my children was worth the programme on its own.

July 2025

LS

Lim Siew Ling

Cheras, Kuala Lumpur • Attended the workshop

I was a bit uncertain going in — I was not sure whether I would understand everything or whether it would be too technical. It was not. The language was plain and the facilitator used examples that made sense. I especially liked that they were honest when a question was outside what they could answer. They told me which government office to contact and how to find it, rather than just saying "see a professional." That was more helpful than a vague referral would have been.

June 2025

HI

Haikal bin Ibrahim

HR Manager, Subang Jaya • Employer programme

We had a cohort of eleven staff members retiring within eighteen months and I had no structured way to handle the transition conversations around their documents. The briefing sessions were well-received — staff came out of them with a clearer sense of what they needed to do, and the questions they asked afterwards were much more specific than before. The handbook has been printed and put in the HR resource folder. The six-month check-in was useful too, as some questions only came up once people started actually looking through their paperwork.

May 2025

NT

Noor Aini bt. Talib

Ampang, Kuala Lumpur • One-to-one programme

My situation was a bit complicated because my late husband had also been working and I was not sure what records belonged to whom or how to separate things out. The assistant was patient with this and helped me build an inventory that covered my own records and flagged what would need to go elsewhere. They were clear about which questions they could help with and which ones I needed to take to a professional, which I respected. It took us all four sessions properly, not just two with two rushed ones at the end.

July 2025

WC

Wong Chee Ming

Kepong, Kuala Lumpur • Attended with spouse

My wife and I attended the Saturday workshop together. We both retire within two years and had been putting off sorting our paperwork because it felt overwhelming. Four hours with a clear structure made it manageable. We each went home with our own folder index and we have been working through them since. Nothing was rushed and nothing was complicated for the sake of it. I would suggest the one-to-one programme to someone whose situation is less straightforward than ours.

June 2025

Participant Journeys

Three accounts in more detail — the situation before, what the programme involved, and what changed.

A 38-Year Career, Seven Employers, One Missing File

The Situation

A participant approaching retirement had worked across seven employers since the early 1980s. He had kept paper records, but they were stored across three homes — his current house, a sibling's house, and a rented storage unit. He could not be certain he had everything.

What the Programme Covered

The four sessions began with an audit of what was currently accessible, then worked through each employer period systematically. One employer had wound down; the assistant explained how to trace historical records through the relevant body. A SOCSO contribution statement from 1994 was identified as missing and he was guided on how to request a copy.

After the Programme

By session four, he had a complete inventory in a labelled physical folder and a digital copy on a USB drive kept by his eldest daughter. The one-page summary listed each document, its location, and the contact point for any future requests. He described it as "the first time in ten years I have felt on top of this."

"I did not expect to find anything I did not already know about. I was wrong — there was a contribution record I had completely forgotten." — Participant, July 2025

An HR Team Preparing Twelve Employees for Retirement

The Situation

A manufacturing company in Klang Valley had twelve employees scheduled to retire within eighteen months. The HR manager was receiving repeated document-related questions from the cohort and wanted a structured approach rather than answering individual queries ad hoc.

What the Programme Involved

The needs review identified that the main concerns were around contribution statements and the internal handover of company pension records. Two on-site sessions were held, the second of which focused specifically on questions about documents the employees had already begun collecting. The handbook was customised to reference the company's own internal handover form and HR contacts.

Six Months Later

The six-month check-in found that document-related HR queries from the cohort had dropped noticeably. The HR manager reported that employees were arriving to their pre-retirement conversations better prepared. The handbook was subsequently made available to all staff approaching the final decade of employment.

"The customised handbook was exactly what we needed — it referenced our own process rather than a generic one." — HR Manager, Klang Valley, May 2025

An Adult Daughter Helping Her Mother Prepare

The Situation

A daughter living in Subang contacted Solvenna on behalf of her mother, who was three years from retirement. Her mother was not confident with digital systems and had never assembled her retirement records in any organised form. The daughter wanted to help but did not know where to start.

What the Programme Covered

Both the mother and daughter attended the workshop together, then the mother continued with the one-to-one programme. The first session was done in person at our Jalan Raja Chulan office, the subsequent three by video call from home. The daughter joined the final session to receive the one-page family summary.

The Outcome

The mother now maintains her own folder structure at home and knows where each document is. The family summary is held by the daughter. The mother has since recommended the workshop to two colleagues approaching retirement.

"My mother was sceptical at first but came home from the workshop talking about it. That was when I knew it had been the right decision." — Participant's daughter, June 2025

Get in Touch

Address

12 Jalan Raja Chulan,
50200 Kuala Lumpur, Malaysia

Office Hours

Monday – Friday: 9:00 am – 5:30 pm
Saturday: 9:00 am – 1:00 pm

Trust and Professional Standing

  • HRDC-registered training provider (SBL-Khas claimable for employer clients)
  • Plain Language Writing Award commendation, June 2024
  • Community centre outreach partner since May 2023
  • All programmes comply with Malaysia's Personal Data Protection Act 2010

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